Welcome to the EAJS2026 conference - here is what, where and how
Dear EAJS2026 conference delegate,
With a few days till the start of the conference, this email aims to help you reach the university reception desk, and navigate the conference week.
Arrival - where to go and when?
If you arrive on Thursday 27 August, we are running an early registration desk from 11:00 - 16:00 at the Collegium Minus (Henryka Wieniawskiego 1, 60-702) foyer.
So if you plan to attend the Opening and keynote at 16:00, come a little earlier to get your badge and admire the historic Collegium Minus venue.
If arriving on Friday, the conference office and registration desk are located in Adam Mickiewicz University Faculty of Law complex Iuridicum Novum (Al. Niepodległości 53, 61-714) and remain there for the rest of the conference.
When travelling in Poznan, trams are on a tap-in system with debit/credit cards (no need to tap-out). You'll need to find the ticket terminal in the tram - not the smaller orange ones by the doors, but larger smart screens with lots of timed options to select, and then tap your card. Paper tickets can be also bought at the airport, if cards are not convenient for you, or by a ticket online via https://jakdojade.pl/poznan
We recommend not to leave checking in at the conference registration desk to the last minute as before the panel there might be a line of people trying to check in and it might take a moment to get your badge.
What to bring?
Bring a USB or another portable device to transfer your presentation files on the day. You cannot use your own laptop to present!
Weather: By current predictions the heatwave should have broken during the conference week and there will be days when it might rain. Make sure to bring some waterproof clothes/umbrella but do not overdress, as overall the temperatures are still expected to be mostly warm in the low to mid 20 C.
Cash: Most cards are accepted in most places; however, having some złoty to hand is recommended.
Formal clothing: the final Grill party will be on Saturday next to the conference venue. No formal dress is required, although any expression of free spirit, elegance and panache are encouraged.
Adapter: Those not from the EU should bring an adaptor for the EU standard electrical sockets (two-pole, round-pin domestic).
Remember to bring chargers for all your various devices (and perhaps a battery bank), as you’ll need this to navigate the online programme - we will also have a compact version of the programme printed but the most up to date and detailed information will be online only.
Panels, meetings and plenary events
Please use the EAJS2026 timetable page to navigate the conference content.
As the conference is hybrid and everything happens simultanously also in Zoom, presenters and convenors cannot use their own laptops for presenting - all files must be transferred onto the room’s PC.
The conference main venue where you will find the registration desk, panels, labs and roundtables will be at Adam Mickiewicz University Faculty of Law complex also known as Collegium Iuridicum Novum (located at Al. Niepodległości 53, 61-714).
Only for the opening we are at the Collegium Minus, one of Poznań’s most iconic academic buildings in the historic centre – an occasion to enjoy the old city’s heritage and vibe. Collegium Minus is about 20 min walk or 2-3 bus stops away from the Iuridicum Novum.
For an overview of all the conference locations please consult the conference map.
WiFi
Eduroam is available for those from European institutions, and you can access it the usual way.
For those without European Eduroam, the University will be providing free eduroam accounts to all delegates throughout the conference.
Everyone will receive an email from the venue IT department. The email will contain personalised login credentials and must not be shared with others.
To use the credentials, please connect to the "eduroam" wireless connection found on campus. You will receive a login request to your device.
The access will expire after the conference.
>> If you wish you can also download a PDF format of the conference programme, but the most up to date programme is still online.
Online access to panels
No links will be sent out to participants. The buttons to enter panels for virtual particpation are within the timetable and/or panel pages and are visible only to logged-in, paid-up delegates. So one must log in to see and click on the entry links.
Panel Zooms will be displayed beneath the panels' date/time as a button saying “Enter the virtual room” - click to enter the Zoom. If you are attending the conference virtually, please click on the Online Guide link below to read in more detail how it all works.
EAJS2026 Reception desk and conference office (NomadIT) opening hours
The Reception desk will be located on the ground floor of the Adam Mickiewicz University Faculty of Law complex also known as Collegium Iuridicum Novum (located at Al. Niepodległości 53, 61-714).
When checking in, a team of helpful volunteers in conference t-shirts will verify your registration and, if all is in order, give you your badge (with the party ticket, if you’ve bought one - printed on as a Grill icon).
Please note - we have printed a small number of programmes for use for those delegates with no smart phones or without access to roaming services.Keep in mind it is a condensed version and more up to date information with more details is all online!
Reception desk opening hours:
- Thursday 27/08 (In Collegium Minus before the Opening keynote) 11:00-16:00
- Friday 28/08 (in Collegium Iuridicum Novum) 8:30-17:30
- Saturday 29/08 (in Collegium Iuridicum Novum) 8.30-17:30
- Sunday 30/08 (in Collegium Iuridicum Novum) 8:30-17.30
Please not that you will not be able to check in at the Reception desk before it opens or after it has closed.
If you are yet to settle the fees: please do so via online before the 27/08. At the Office we can also offer payment via online banking using a payment link, similar to the invoice sent to you previously.
At the conference Office we do not keep cash nor can not give change. If you need to pay in cash please bring excact amount of cash (Euros).
If you need to settle funding invoices or membership issues, there is also a EAJS Office admin in our office.
Seeing the city
Visit Poznań has produced a page especially for the conference to help those interested in exploring different sites. For information on how to get around in Poznań, we have a page laying out all the travel options in the city as well as options on how to get to the city.
Those presenting
Please have any files you wish to present on your portable device (like a USB), and bring to your panel room 15 minutes before the session, to upload and check. There will be a student volunteer team member present to assist, helpful Nomads hovering over them - all will be well. Those of you wanting to present from Macs must bring those special adaptors!
For further info and final checks have a look at the presenter guidelines.
Those convening/chairing
Please be a little early for the start of your panel as your colleagues will want to upload their presentations. Each room has a computer with a camera and a microphone, connected to a projector and speakers. In larger rooms there may be additional microphones (lapel or ceiling). Only the desktop computers can be used by presenters and convenors to run presentations - not personal laptops. The volunteer will start the session’s Zoom on the desktop. All f2f presenters using a PowerPoint, etc. should share screen within Zoom so online delegates can see.
Strict time-keeping is crucial to a good conference, and is one of your responsibilities - please ensure each presenter gets their fair share of the time, and do not overrun into the breaks.
For overall convenor guidelines
For guidelines on how to run a hybrid panel
Timing of papers/sessions
Each panel/workshop session slot will be 90 minutes long, accommodating a maximum of 4 presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of five papers. However if the panel has less than 4 presentations, more time might be allocated for presentations or Q&A.
Please keep your panel authors informed how you wish to organise the panel.
Dedicated spaces at the conference
The conference has dedicated spaces for peace and quiet, working, for child and parent and for praying, please use the right space for your needs:
- Quiet room. Iuridicum Novum, room 1.2. The Quiet space is not really intended as a place to work in, however if there is capacity and you aren’t disturbing others present, it is allowed.
- Dedicated working space. Will be in Rubrum building (next to Iuridicum Novum) ground floor and 2nd floor foyers.
- Child and parent room. Rubrum building (next to Iuridicum Novum), ground floor ‘Pokój Opiekuna z Dzieckiem’, signage in English will be available
- Prayer room. Rubrum building (next to Iuridicum Novum), 2nd floor room 207
Catering
The conference is fully catered, with tea/coffee refreshment breaks between panels, and a lunch break.
Catering is vegetarian with vegan, gluten free, and lactose free options. Follow the signage at the serving stations. We have taken account of different dietary requirements so all food should be accessible and non-allergy inducing. Those delegates with more complex needs will be contacted directly and special dishes ordered.
Lunch is located just next to the main venue in a large tent.
Tea/coffee refreshment breaks are located in the foyer space inside the Iuridicum Novum and also on different floors.
Events and meetings
As always EAJS conference is also hosting a series of cultural events and tours. You can see a overview here on the Events page or see the events listed in the Timetable.
EMERGENCY CONTACT DETAILS
During the conference, emergency messages should be sent to eajs@nomadit.co.uk
For medical emergencies we have a medical team avaialble at the conference in Rubrum building (next to the Iuridicum Novum) ground floor.
For actual emergencies, remember you should forgo our office and go straight to the appropriate services, as speed is the most important factor in certain situations:
- Ambulance - tel. 112 / 999
- Fire brigade - tel. 112 / 998
- Police - tel. 112 / 997
- Municipal Guards - tel. 986
999 and 112 are emergency numbers - calls are always free.
🧘Some final words of advice…
It’s the busiest summer period for travel, so we hope it is as smooth as it can be for you! Remember a few things:
- Warsaw airport has very long passport lines and few bathrooms, so we advise you plan around this eventuality if you are flying through there
- It’s very warm as the whole of Europe is going through a heat wave, so remember to pack a re-usable water bottle
- The conference inbox is very busy right now, so we may take a day or two to reply this week. As we are working hard to get to each query, please refrain from emailing multiple times about the same query, as this risks slowing down the team and causing delays for others.
- This is a large conference, with lots of moving parts. There will be queues, there may be moments of chaos, but we do ask you to please remain kind and supportive at all times: of each other, of the caterers, of the volunteers, and of the administrators.
Travel safely to Poznan - or to your screen! - we are looking forward to welcoming you to the conference!
Yours,
Local organising committee and the NomadIT admin team Kristjan - with the ground team of Alix, Carlotta, David, Morgan, Mo, Sebastian, Triinu and Winnie and the team online of Daniel, Douglas, Jaan, Leenu and others.
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